Institutional Effectiveness :: External Grants

Institutional Effectiveness

External Grants

Faculty or staff who would like to apply for an external grant should contact the institutional Grant Writer to discuss the project.  Prior approval from Administrative Council is required for external grants.  Administrative Council discusses potential funding opportunities, establishes priorities, and decides which grants the college should pursue.

Applying for External Grants

The following procedures must be followed when applying for external grants (federal, state, corporate, foundations, etc.):

  • Faculty and staff are encouraged to discuss the potential grant opportunity with the institutional Grant Writer.
  • An External Funding Request Form must be filled out for all external grant applications.  Completed forms can be submitted to the Executive Vice President and Chief Academic Officer who will present it to the Administrative Council for its review and consideration.  Applicants may be invited to present their proposal in person.
  • Members of the Administrative Council must approve the grant proposal before writing commences – prior approval is required. 
  • Applicants will be notified of the Council’s decision by Donanna McKinstry.
  • After securing all required signatures, the External Funding Request Form goes back to the Planning and Development Office (copies will be provided to the applicants, the Grant Writer, Devon Jenks and Administrative Council members), and writing of the grant can commence. 
  • Draft external grant proposals must be shared with members of Administrative Council prior to submission.  Draft proposals should be e-mailed to members of the Administrative Council (Dr. Jeff Fox, Dr. Todd Schwarz, Jeff Harmon) at least one week prior to the deadline for submission.  This provides enough time for Council members to read the proposal and make any suggestions for changes, and also allows the individual writing the grant to make any necessary changes prior to submission.
  • Applicants must complete and secure appropriate signatures on the External Grant Submission Form prior to submitting the grant. Completed forms must be submitted to Donanna McKinstry.
  • It is important not to wait until the very last minute to submit the grant.  Things can and will go wrong: hardware/software problems, Internet connection problems, and the submission website can be overloaded or can go down, etc.
  • Before a grant is submitted electronically (e.g. through grants.gov) or mailed in hard copy form, an External Grants Submission Form must be completed, signed, and submitted.
  • Final copies of the grant must be submitted to the Office of Institutional Effectiveness and to the Project Director/Manager.

Federal Funding Sources

Federal grants are generally opportunities for developing new programs or improving and expanding existing programs and services. These grants are highly competitive, need to be innovative, require considerable investments of time for grant development and writing, may require scientific and research emphasis, institutional commitment to match resources, and usually have relatively short deadlines. In-depth knowledge of national, state-wide, and local trends is critical to successful proposals.

Proposal development for federal grants generally requires an institutional team effort that includes Grants Development staff, faculty, department chair(s), dean(s), vice presidents, and institutional research.

Idaho Funding Sources

Important: all funding requests must go through the Office of Grants Development, must be pre-approved by the Administrative Council, and will be cleared with the CSI Foundation in order to avoid duplication and self-defeating internal competition for resources. This is especially important for the duration of the Foundation’s Major Gifts Campaign.

Corporate and Private Foundations

The Grants Development office maintains files on corporate and private foundations, notifies respective faculty/staff through of possible corporate/private opportunities, and coordinates the development of these grants (advising, brainstorming, matching wants to funders’ needs, and editing assistance.)

Important: all funding requests must go through the Office of Grants Development, must be pre-approved by the Administrative Council, and will be cleared with the CSI Foundation in order to avoid duplication and self-defeating internal competition for resources.  This is especially important for the duration of the Foundation’s Major Gifts Campaign.